FLEET ADMINISTRATION + FLEETWARO.AI

Less Paperwork. More Intelligence. Full Fleet Control.

Vehicles, documents, deadlines and costs in one place, with AI that does the data entry for you.

Fleetwaro
Fleet management dashboard with documents and cost charts

Is Admin Running Your Day?

Scattered records, manual entry, missed deadlines and unclear costs. You have the data, not the time.

Let one platform, and a little AI, take it over.

Everything Your Fleet Needs. All in One Place.

Vehicle records, documents, maintenance schedules and tasks in one connected, cloud-based environment.

Less complexity. More clarity.

Fleet management software dashboard on a monitor

From Documents to Decisions in Three Steps

1. Upload or Enter

Add an invoice, a document or a vehicle by VIN.

2. AI Processes

Fleetwaro.AI extracts the data and files it in the right record.

3. Review and Act

Check results, use reminders and reports to decide.

Powerful Tools. Practical Benefits.

Invoice turned into a structured cost record

SmartImport

AI reads invoices and assigns costs to vehicles.

Maintenance task list and service calendar

ServicePilot

Schedules, reminders and digital service history.

Vehicle cost breakdown charts

CostControl

Vehicle costs and TCO in clear dashboards.

Organized vehicle records on a tablet

Central Records

Vehicles, drivers, documents and mileage, searchable.

Stop Typing. Start Uploading.

Upload invoices and fleet documents. AI recognizes line items, categorizes expenses and allocates them to the right vehicle.

From scattered documents to organized records.

Invoice beside a structured vehicle record on a laptop

Spend Less Time on Admin. More Time Moving Forward.

Organized desk with fleet records on a laptop

Reduce Admin Work

Less repetitive entry, faster access.

Vehicle records organized on a tablet

Stay Organized

Records, documents and dates in order.

Fleet team reviewing a shared screen

See Clearly

Know your fleet's status at a glance.

Manager reviewing fleet reports

Decide Better

Use organized data to plan and prioritize.

FLEETWARO.AI

AI That Solves Problems, Not Buzzwords

Document recognition, VIN import, reminders and cost analysis. You stay in charge and review every result. Developed in Austria, hosted in the EU, and your data is not used to train AI models.

AI-assisted fleet document processing interface
Fleet manager planning with the team

Know What Your Fleet Really Costs

Fuel, maintenance, repairs, insurance and tires in one view. Compare vehicles, spot cost drivers and plan replacements with TCO insights.

Stay Ahead and Skip the Handover Paperwork

Reminders keep inspections and service dates visible. Digital handover forms capture photos, damage, odometer readings and signatures on mobile.

Digital vehicle handover form on a smartphone and tablet

Built for Real Business Fleets

Corporate fleet vehicles

Corporate Fleets

Records and responsibilities, organized.

Field service technician with a van

Field Service

Admin for mobile teams.

Trucks at a logistics depot

Logistics

Service and costs across commercial vehicles.

Mixed fleet of vehicles and equipment

Mixed Fleets

Every vehicle type in one system.

Frequently Asked Questions

Can Fleetwaro.AI process invoices automatically?

Yes. SmartImport recognizes supported invoices and documents, extracts line items and allocates expenses to vehicles.

Does every feature use AI?

Do I need GPS hardware?

Is it suitable for smaller fleets?

Your Fleet Deserves Better Than Spreadsheets

See how Softwaro simplifies administration with a little help from AI.

AI Document

Stop wasting time on manual data entry. Fleetwaro is the leading AI Fleet Management Software designed to automatically capture and assign invoices, master data, and registration documents to your vehicles.

By replacing error-prone manual tasks with simple drag-and-drop functionality, Fleetwaro shifts your focus from administration to strategy. Use AI-driven dashboards and insights to compare costs and make smarter, data-backed decisions for your fleet.

Drag and drop files into Fleetwaro

Since AI has done the heavy lifting, your fleet is now fully listed in minutes.

Instead of manually importing data from multiple documents, you now have everything in one place.

Manage Fleet Maintenance Reminders with AI-Power

Digital Maintenance Management

Digital Maintenance Management

Service dates, inspections, and reminders are created digitally and assigned to the responsible persons — with automatic follow-up.

Communication With Drivers

Communication With Drivers

Resonsible staff receives maintenance reminders and tasks and can edit and close them.

Automatic Verification

Automatic Verification

Key service appointments, such as annual inspections, can be validated through incoming invoices. AI detects service-related items on invoices and helps match them automatically.

Digital Handover Forms for Fleet Management

Record the condition of every vehicle at handover and return, digitally. Mileage, fuel level, damage and photos are captured on the spot and stored with the vehicle, so responsibilities are clear and nothing gets lost on paper.

Total Cost of Ownership With Fleetwaro

See what each vehicle really costs over its lifetime. Fleetwaro brings purchase, leasing, fuel, maintenance, insurance and other costs together, so you can compare vehicles and make data-backed decisions for your fleet.